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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Water & Sanitation District Board of Directors will hold a Regular Meeting by teleconference on Monday, March 23, 2020, at 5:15 p.m.

Due to the threat of COVID-19 this meeting will be conducted pursuant to Governor Gavin Newsom’s Executive Orders N-25-20 and N-29-20, which suspend certain requirements of the Ralph M. Brown Act to support social distancing guidelines and limit the spread of the virus. The District’s Board of Directors will be attending the meeting and conducting the District’s Business via teleconference.

Public comment on any agenda item will be accepted by email to This email address is being protected from spambots. You need JavaScript enabled to view it.. All public comments sent via email must be received by
5:00 p.m. (PDT) on Monday, March 23, 2020 to be read into the public record
. A copy of the conference call recording will be posted the District’s website within 24 hours after the meeting.

The business to be transacted is as follows:

 

 

 A G E N D A

The board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be take on unanticipated items only when an emergency (as defined in Government Code Section54956.5) exists or as otherwise allosed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District's website, www.triunfowsd.com.

 

1.   Call to Order, Roll Call

2.   Pledge of Allegiance

3.  Agenda Review (General Manager/Board of Directors)

     Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4.   Public Comment (Items not on the agenda – 5 minute limit)

In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Items 5 through 8) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5.   Approval of Minutes: February 24, 2020 Regular Meeting

6.   Reimbursement Agreement Between TWSD and the City of Thousand Oaks for Utility Manhole Raising

It is recommended the TWSD Board:

  1. Approve the Reimbursement Agreement and authorize the General Manager to sign the Agreement with the City of Thousand Oaks in the amount of $43,159; and
  2. Direct staff to increase the FY 2019-2020 Adopted Budget by $43,159; or
  3. Provide staff with direction.

7.   AT&T Request for Transfer of Lease to Octagon Towers, LLC, at the Kilburn

It is recommended that the Board approve the General Manager to sign the Site Lease Estoppel Certificate and provide AT&T Wireless Services of California, LLC, with the approval to move this process forward for a Lease Amendment with Octagon Towers, LLC.

 8.   TWSD Audit Service Contract No. T20-003 – Rogers, Anderson, Melody & Scott, LLP

It is recommended that the Board authorize the Chair to sign Contract  No. T20-003 with Rogers, Anderson, Melody & Scott, LLP in the amount of $64,875 to provide auditing services for FY2020, FY2021, and FY2022 with the option to extend the contract for two additional years for an additional $43,950.

 ACTION ITEMS (Items 9 through 12)

9.  Schedule Public Hearing for Proposed Increases to Sewer Service Fees for Ordinance No. TWSD-250 (Adopted 5/18/20)

    It is recommended the Board:

  1. Conduct the first reading, by title only, of proposed Ordinance No. TWSD-250, that will increase the sewer service fee within the TWSD Service Area by 15% for FYs 2021-2024 and 7% for FY2025, and adjusts the sewer connection fee by the prescribed 0.72% CCI increase; and
  2. Schedule a public hearing and Board action on May 18, 2020, to conduct the second reading, by title only, and consider adoption of Ordinance No. TWSD-250; and
  3. Direct staff to mail notice of the public hearing to the addresses to which the District customarily mails parcel owner sewer service bills to so that said notice is mailed to those addresses no later than 45 days before the May 18, 2020, hearing date (by April 2, 2020); and
  4. Direct staff to publish on May 4 and May 11, 2020, notices in the Ventura County Star, a newspaper of general circulation published and circulated in the District, providing a summary of this Ordinance and noticing a May 18, 2020, public hearing to consider adoption of this Ordinance.

“ORDINANCE NO. TWSD-250 (Adopted 5/18/20) PRESCRIBING FEES AND CHARGES FOR SEWER SERVICE OWNED AND OPERATED BY TRIUNFO WATER & SANITATION DISTRICT”

 10.   Schedule Pubic Hearing for Proposed Increases to Potable Water Rates for Ordinance No. TWSD-350 Adopted 5/18/20)

      It is recommended the Board:

  1. Conduct the first reading, by title only, of proposed Ordinance No. TWSD-350, that will increase the potable water charges within the TWSD Service Area by 6% for FYs 2021-2023 and 4% for FYs 2024-2025, and adjusts the service connection fee by the prescribed 0.72% CCI increase; and
  2. Schedule a public hearing and Board action on May 18, 2020, to conduct the second reading, by title only, and consider adoption of Ordinance No. TWSD-350; and
  3. Direct staff to mail notice of the public hearing to the addresses to which the District customarily mails the potable water service bills to so that said notice is mailed to those addresses no later than 45 days before the May 18, 2020, hearing date (by April 2, 2020); and
  4. Direct staff to publish on May 4 and May 11, 2020, notices in the Ventura County Star, a newspaper of general circulation published and circulated in the District, providing a summary of this Ordinance and noticing a May 18, 2020, public hearing to consider adoption of this Ordinance.

“ORDINANCE NO. TWSD-350 (Adopted 5/18/20) PRESCRIBING FEES AND CHARGES FOR POTABLE WATER PROVIDED BY TRIUNFO WATER & SANITATION DISTRICT”

11.    Schedule Public Hearing for Proposed Increases to Recycled Water Rates for Ordinance No. TWSD-450 (Adopted 5/18.20)

It is recommended the Board:

  1. Conduct the first reading, by title only, of proposed Ordinance No. TWSD-450, that will increase the recycled water charges within the TWSD Service Area by 2% for FYs 2021-2025; and
  2. Schedule a public hearing and Board action on May 18, 2020, to conduct the second reading, by title only, and consider adoption of Ordinance No. TWSD-450; and
  3. Direct staff to mail notice of the public hearing to the addresses to which the District customarily mails recycled water service bills to so that said notice is mailed to those addresses no later than 45 days before the May 18, 2020, hearing date (by April 2, 2020); and
  4. Direct staff to publish on May 4 and May 11, 2020, notices in the Ventura County Star, a newspaper of general circulation published and circulated in the District, providing a summary

“ORDINANCE NO. TWSD-450 (Adopted 5/18/20) PRESCRIBING FEES AND CHARGES FOR RECYCLED WATER PROVIDED BY TRIUNFO WATER & SANITATION DISTRICT”

12.   Discussion& of Advance for Stephen's Video & Photography (TWSD Contract No. T18-001-1)

It is recommended the Board discuss and provide staff witth direction.

INFORMATION AGENDA (Items 13 through 21) – It is recommended the Board receive and file the following items:

13.  Update on Woolsey Fire FEMA Financial Assistance Application

14.  Disbursements: February 2020

15.  Investment Report: February 2020

16. TWSD Website – Google Analytics Report

17.  Water Conservation Customer Rebate Program

18.  Water Service Update – February 2020

19.  Water Conservation Report: February 2020

20.  Statewide Water Supply Conditions Report: March 8, 2020

21.  Revenue & Expense Report: February 2020

22.   Future Meetings, Seminars and Conferences:

  • Apr. 6, 5:00 p.m. – JPA Meeting, (at LVMWD)
  • Apr. 16, 7:00 a.m. – AWA-VC Annual Water Symposium POSTPONED
  • Apr. 19-22 – CSDA 2020 Special District Leadership Academy, San Diego RESCHEDULED to Nov. 15-18, San Diego
  • Apr. 27, 5:15 p.m. – TWSD Board Meeting, Oak Park Library
  • May 5-8 – ACWA Spring Conference, Montery RESCHEDULED to
    July 28-31, Monterey,
  • May 11, 5:00 p.m. – JPA Meeting, (at LVMWD)
  • May 18, 5:15 p.m. – TWSD Board Meeting, Oak Park Library

ORAL REPORTS (Items 23 through 26)

23.  Standing Committee Reports:

  1. Finance Committee
  2. Personnel Committee
  3. Public Outreach / Communications Committee

24.  Board Member Comments

      This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TWSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TWSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TWSD business. The Board may also direct staff to place a matter of business on a future TWSD Board agenda.

25.  Reports on Outside Meetings/Conferences

26.  General Manager, Legal Counsel Comments

NEW BUSINESS (Item 27 only)

27. Future Agenda Items

ADJOURNMENT:  Adjourn to Regular Meeting to be held on Monday,April 27, 2020 at 5:15 p.m. at the Oak Park Library.