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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Water & Sanitation DIstrict Boar of Directors will hold a Regular Meeting on Monday, August 26, 2019, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

 

A G E N D A

The board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be take on unanticipated items only when an emergency (as defined in Government Code Section54956.5) exists or as otherwise allosed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District's website, www.triunfowsd.com.

 

1.     Call to Order, Roll Call

2.     Pledge of Allegiance

3.     Agenda Review (General Manager/Board of Directors

       Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4.     Public Comment (Items not on the agenda - 5 minute limit)

       In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, anmd concise a manner as possible.

CONSENT ITEMS (Item 5) - Matters listed under COnsent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5.     Approval of Minutes: July 22, 2019 Regular Meeting

ACTION ITEMS (Items 6 through 14)

6.     Discussion of Ordinance No. TSD-101 (Adopted 4/22/19) - Establishing Policies and Procedures for Board Member Compensation and Expense Reimbursement

       It is recommended that the Board discuss the policy and provide staff with direction.

7.    Board Member Request for Board Consideration of Day of Service Compensation

       It is recommended that the Board review Board Member's request for a day of service compensation and provide staff with direction.

8.    Triunfo Water & Sanitation District Pending Pure Water Project Institutional Issues

       It is recommended that the Board review the list of issues for Board Discussion and tracking.

9.    Discussion: Security Protection for Data Website SCADA Systems

       It is recommended that the Board discuss and provide staff with Direction.

10.  Contract No. T19-003 with Raftelis Financial Consultants, Inc. for Sewer, Water, and Recycled Water Rate Studies

       It is recommended that the Board approve TWSD Contract No. T19-003 for Raftelis Financial Consultants, Inc. to complete the three rate studies for an amount not-to-exceed of $68,138.

11.   TWSD Core Management Service Contracts No. T19-004 - the PRD Group, Inc., T19--005 - Chi Hermann Consulting, T19-006 - Vickie Dragan Consulting

       It is recommended that the Board:

     A.    Authorize the Chair to sign TWSD Contract No. T19-004 for the PRD Group, Inc. to provide management, engineering, and analytical services for the District's projects and operations with a term to December 31, 2019; and

     B.    Authorize the Chair to sign TWSD Contract No. T19-005 for Chi Hermann Consulting to provide management and analytical services for the District's projects and operations with a term to June 30, 2020; and

     C.    Authorize the Chair to sign TWSD Contract No. T19-006 for Vickie Dragan COnsulting to provide financial oversight services for the District's projects with a term to June 30, 2020; and

     D.    Approve a budget increase in the amount of $17,500 to be applied to the general administration budget for the FY2019-2020 Adopted Budget; or

     E.    Provide alternative directions to staff.

12.   Lake Sherwood Variable Grade Gravity Sewer System Improvement Projects Update

       It is recommended that the Board review the update and provide staff with direction.

13.   New Website for Triunfo Water & Sanitation District

       It is recommended that the Board approve, and authorize the Chair to sign, Contract T19-007 with Thinking2 to design and build a new  TWSD website, using WordPress, for an initial cost not to exceed $13,650 (quoted estimate of $11,870 plus approxiately 15% for unforeseen changes desired by TWSD), and to provide SSL security, site maintenance (basic and expanded), and email hosting (10 accounts) for a monthly cost not to exceed $190.

14.   TWSD-Sponsored Water Class Alternatives

       It is recommended that the Board:

     A.    Consider whether staff should promote the CMWD drip irrigation workshops to customers through bill inserts, web postings, news releases, social media, and advertisements;

     B.    Evaluate other water-related class information provided by staff; and

     C.    Direct staff accordingly.

INFORMATION AGENDA (Items 15 through 26) - It is recommended the Board receive and file the following items:

15.   Update on Woolsey Fire FEMA Claim

16.   JPA Educational Outreach to Oak Park Schools

17.   SB998 Update

18.   Disbursements: July 2019

19.   Investment Report: July 2019

20.   TWSD Website - Google Analytics Report

21.   Water Conservation Customer Rebate Program

22.   Oak Park Water Service Update - July 2019

23.   Water Conservation Report

24.   Statewide Water Supply Conditions Report: August 20, 2019

25.   Revenue & Expense Report: July 2019

26.   Future Meetings, Seminars and Conferences:

  • Aug. 27-29, 1 p.m. - 6:30 p.m. - ACWA Edge of Drought Tour, Southern California
  • Sep. 3, 5:00 p.m. - JPA Special meeting (at Oak Park Library)
  • Sep. 5, 5:30 p.m. - ACWA Water Policy Forum & Dinner, Costa Mesa
  • Sep. 8-11 - WateReuse Annual Symposium, San Diego
  • Sep. 19, 4:30 p.m. - AWA-VC Reception for Members/Elected Officials, Simi Valley
  • Sep. 23, 5:15 p.m. - TWSD Regular Board Meeting, Oak Park Library
  • Sep. 25-28 - CSDA Annual Conference, Anaheim
  • Oct. 1, 5:45 p.m. - VCSDA dinner meeting, TBD
  • Oct. 7, 5:00 p.m. - JPA Meeting (at LVMWD)
  • Oct. 17, 7:15 a.m. - AWA-VC WaterWise Breakfast Program, Oxnard
  • Oct 23, 11:30 a.m. - AWA-VC Channel Counties/Water Systems Lunch, Camarillo

ORAL REPORTS - (Items  27 through 31)

27.   Standing Committee Reports:

     A.   Finance Committee
     B.   Recycled Water / Pure Water Project Committee
     C.   Public Outreach / Communications Committee

28.   TWSD Core Management Ad Hoc Committee Report

29.   Board Member Comments

       This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TWSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TWSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TWSD business. The Board may also direct staff to place a matter of business on a future TWSD Board agenda.

30.   Reports on Outside Meetings/Conferences

31.   General Manager, Legal Counsel Comments

NEW BUSINESS - (Item 32 only)

32.   Future Agenda Items

CLOSED SESSION - (Items 33 and 34)

33.   CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

       Pursuant to Government Code § 54956.9, subdivision (a) - Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA.

34.   CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

       Pursuant to Government Code § 54956.9, subdivision (d).

       The Board will meet with Legal Counsel to discuss the possible initiation of litigation pursuant subdivision (d) of Section 54956.9. One case.

ADJOURNMENT: Adjourn to the next Regular Meeting to be held on Monday, September 23, 2019 at 5:15 p.m. at the Oak Park Library.