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NOTICE OF MEETING

 NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, February 25, 2019, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California.  The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1. Call to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)

Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit)

In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

PRESENTATIONS  (Item 5 only)

5. Property Insurance Options for Triunfo Sanitation District

It is recommended that the Board consider the summary information presented in the staff report and the information that Gregory Stephens, Tolman Wilker, will present and direct staff accordingly.

CONSENT ITEMS (Item 6 only) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion.  If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

6. Approval of Minutes: January 28, 2019 Regular Meeting

ACTION ITEMS (Items 7 through 11)

7. District Code of Conduct Policy (Resolution No. T14-011)

It is recommended the Board include the Code of Conduct Policy in the pending TSD Ordinance No. TSD-100, which outlines the formation of the District and covers its role and authority.

8. Goals and Objectives Workshop

It is recommended the Board review the staff report list and determine if a Workshop is required and authorize staff to coordinate a time and place to hold the event.

9. Revisions to Ordinance No. TSD-101 – Board Compensation and Expense Reimbursement

It is recommended the Board review the redlined edits in the draft Ordinance No. TSD-101 and provide staff with direction for scheduling a public hearing to adopt any changes.

10. New Logo for Triunfo Water and Sanitation District

It is recommended that the Board review the revised logo design and direct staff accordingly.

11. Budget Adjustment for TSD Contract No. T14-002 – Gannett Fleming/KEH & Associates, Inc.

It is recommended the Board authorize the Director of Finance to modify the encumbrances for the KEH Contract, TSD Contract No. T14-002:

1. Approve a $10,716 decrease in the Potable Water CIP budgeted portion of contract; and

2. Approve a $56,981 decrease in the Recycled Water CIP budgeted portion of contract; and

3. Approve a $67,697 increase in the Wastewater CIP budgeted portion of contract; and

4. Direct staff to change the name on the contract to Gannett Fleming, Inc. and send the appropriate correspondence to Gannett Fleming/KEH, Inc. to reflect the modification; or

5. Provide alternative directions to staff.

INFORMATION AGENDA (Items 12 through 21) – It is recommended the Board receive and file the following items:

12. Ventura Regional Sanitation District (VRSD) Hourly Rates FY2019-20

13. Disbursements: January 2019

14. Investment Report: January 2019

15. TSD Website – Google Analytics Report

16. Water Conservation Customer Rebate Program

17. Oak Park Water Service Update

18. Water Conservation Report: January 2019

19. Statewide Water Supply Conditions Report: February 14, 2019

20. Revenue & Expense Report: January 2019

21. Future Meetings, Seminars and Conferences:

    • Mar 4, 5:00 p.m. - JPA Meeting (at LVMWD)
    • Mar 7, 9 a.m.-1 p.m. – Board Member Best Practices class, Goleta
    • Mar 25, 5:15 p.m. – TSD Regular Board Meeting, Oak Park Library
    • Mar 28, 5:00 p.m. – Special JPA Meeting, Oak Park Library
    • Mar 30, 9:00 a.m. – Residential Turf Removal Class/Fair, Oak Park
    • Apr 1, 5:00 p.m. – JPA Meeting (at LVMWD)
    • Apr 2, 5:00 p.m. – VCSDA Dinner Meeting, TBD
    • Apr 7-10 – 2019 Special District Leadership Academy, San Diego
    • Apr 22, 5:15 p.m. – TSD Regular Board Meeting, Oak Park Library
    • Apr 24, 8:30 a.m – 4 p.m. – Human Resrouces Boot Camp Class, Simi Valley
    • Apr 25, 8:30 a.m – 4 p.m. – Financial Management Class, Simi Valley

 ORAL REPORTS (Items 22 through 25)

22. Standing Committee Reports:

A.. Finance Committee

B.. Recycled Water / Pure Water Project Committee

C,. Public Outreach / Communications Committee

D.. Ad Hoc Committee

       23. Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD.  A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

24. Reports on Outside Meetings/Conferences

25. General Manager, Legal Counsel Comments

NEW BUSINESS (Item 26 only)

26. Future Agenda Items

CLOSED SESSION – (Items 27 and 28)

27. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA.

28. PUBLIC EMPLOYMENT - Government Code § 54957(b)(1)

Title: General Manager

ACTION ITEM (Item 29 only)

29. General Manager

Consider status of General Manager and discussion of terms and conditions of employment.

ADJOURNMENT:  Adjourn to the next Regular Meeting to be held on Monday, March 25, 2019 at 5:15 p.m. at the Oak Park Library.