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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, August 27, 2018, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1.Call to Order, Roll Call

  1. 2. Pledge of Allegiance
  2. 3. Agenda Review (General Manager/Board of Directors)

Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

  1. 4. Public Comment (Items not on the agenda – 5 minute limit)

In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

PRESENTATION ITEM (Item 5 only)

5. Recognition of Chair Michael Paule for Ten Years of Service to the Triunfo Sanitation District

CONSENT ITEMS (Items 6 through 9) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

  1. 6. Approval of MinutesJuly 23, 2018 Regular Meeting

7.  AT&T Request for Equipment Modifications at the Kilburn Site

      Part 1Part 2 

      It is recommended that the Board approve the General Manager to sign the Letter of Authorization and provide AT&T Wireless Services of           California, LLC, with the approval to move this process forward to County Planning.

 8. Recycled Water Consumption and Revenue for Hidden Valley Municipal Water District for FY2017-2018

    It is recommended that the Board receive and file the report.

 9. TSD Contract No. T18-003 With Aqua Metric Sales Company for Consulting Services

     It is recommended that the Board authorize the Chair to sign TSD Contract No. T18-003 with Aqua Metric Sales Company for software support and maintenance with a contract amount of $72,367 and a term ending June 30, 2019.

ACTION ITEMS(Items 10 through 15)

10.  Review of Director Vacancy Packet and Timeline for Future Appointment to District Board

It is recommended the Board:

  1.  Review the timeline and process and make any necessary changes; and
  2.  Direct staff to advertise the vacancy in the Ventura County Star and local Acorn(s), or combination thereof; and
  3.  Select the date to conduct the interviews and appointment based on the Oak Park Library being available October 3,10, and 15, 2018 at 5:15       p.m.; or
  4.  Provide staff with direction.

 11.  Triunfo Sanitation District Name Change Cost Impact Analysis

It is recommended that the Board review and discuss and provide direction to staff.

12.  Biennial Review of Triunfo Sanitation District’s Conflict of Interest Code

It is recommended the Board approve the 2018 Local Agency Biennial Notice, which states that no amendments are needed to the Triunfo Sanitation District Conflict of Interest Code, authorize the Chair to sign the notice, and direct staff to submit the notice to the Ventura County Board of Supervisors for approval.

13. Triunfo Sanitation District September 2018 Meeting Date Change

It is recommended that the Board review and discuss and provide direction to staff.

14. Review of TSD Contracts T15-003 With VRSD and General Manager Services and a Budget Increase for a General Manager Rate Change

It is recommended that the Board:

  1.  Review and approve the recommended changes to the TSD contract with VRSD related to the services provided by the General Manager; and
  2.  Review and approve the recommended changes to the VRSD contract with Mark S. Norris Consulting, LLC., related to the services provided by the General Manager; and
  3.  Authorize the Interim Director of Finance to increase the FY 2018-2019 Adopted Budget by $13,000 for increasing the General Manager’s contract rate to $122.00 per hour effective July 1, 2018; or
  4.  Provide staff with direction.

 15. Call for Nominations- Ventura LAFCO Independent District Regular Member and Alternate Member

It is recommended the Board:

  1.  Receive the Ventura LAFCo letter of July 31, 2018, calling for nominations to fill the regular member and alternate member positions; or
  2.  If desired, direct staff to return to the next board meeting with a Resolution nominating a regular member and alternate member to the Ventura LAFCo for Board adoption; and
  3.  Authorize the District Manager to transmit the Resolution and required documents to Ventura LAFCo.
  4.  Or, provide alternate direction to staff as appropriate.

 16.  Discussion on Ventura Regional Sanitation District Cost Allocation Methodology

INFORMATION AGENDA (Items 17 through 25) – It is recommended the Board receive and file the following items:

  1. 17.  Disbursements: July 2018
  2. 18.   Investment Report: July 2018
  3. 19.  TSD Website – Google Analytics Report
  4. 20.  Water Conservation Customer Rebate Program
  5. 21.  Oak Park Water Service Update
  6. 22.  Water Conservation Report: July 2018
  7. 23.   Statewide Water Supply Conditions Report: July 31, 2018
  8. 24.   Revenue & Expense Report: July 2018
  9. 25. Future Meetings, Seminars and Conferences:
  • Sept. 4, 8:30 a.m. – VRSD P&F Committee Meeting, (at VRSD)
  • Sept. 5, 5:00 p.m. – Special JPA meeting (at Oak Park Library)
  • Sept. 17, 5:15 p.m. – TSD Special Board Meeting (Oak Park Library)
  • Sept. 20, 4:30 p.m. – AWA Reception for Elected Officials, Simi Valley
  • Sept. 24-27 – CSDA Annual Conference, Indian Wells 
  • Oct. 1, 5:00 p.m. – JPA Meeting (at LVMWD)
  • Oct 2, 5:30 p.m. – VCSDA Bi-Monthly Meeting, TBD
  • Oct. 18, 7:15 a.m. – AWA WaterWise Breakfast Program, Thousand Oaks

ORAL REPORTS – (Items 26 through 28)

  1. 26. Standing Committee Reports:

A.  Finance Committee

B.  Recycled Water / Pure Water Project Committee

C.  Public Outreach / Communications Committee

D.  Ad Hoc Committee

27. Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

  1. 28. Reports on Outside Meetings/Conferences
  2. 29. General Manager, Legal Counsel Comments

NEW BUSINESS – (Item 30 only)

  1. 30. Future Agenda Items

CLOSED SESSION – (Item 31 and 32)

  1. 31. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA.

  1. 32.  CONFERENCE WITH LEGAL COUNSEL – POTENTIAL / ANTICIPATED LITIGATION

Pursuant to Government Code § 54956.9, subdivision (d) (One case).

ADJOURNMENT: Adjourn to next Regular Meeting to be held on Monday, 
September 17, 2018 at 5:15 p.m. at the Oak Park Library.