2019 header update

 

Follow us twitter-icon 45  facebook-icon 45

 

  1.  Click on the blue hyperlinks to view staff reports/supporting documents 

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, June 25, 2018, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1.   Call to Order; Roll Call

2.   Pledge of Allegiance

3.   Agenda Review (General Manager/Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

 4.   Public Comment (Items not on the agenda - 5 minute limit) In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Items 5 through 7) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5.   Approval of Minutes: May 21, 2018 Regular Meeting; May 23, 2018 Special Meeting; June 11, 2018 Special Meeting

6.   Adoption of the Fiscal Year 2018-2019 Budget

It is recommended the Board:

A.  Receive the Proposed Fiscal Year 2019 Budget; (click here for Part 1 of 2; click here for Part 2 of 2)

B.  Receive a presentation detailing the FY2019 budget information, and

C.  Adopt the Fiscal Year 2018-2019 Budget.

 7.   Approval of a Budget Adjustment for Fiscal Year 2017-2018 – Transfer of Funds From Operating to CIP Budget

It is recommended the Board: 

A.   Approve the replacement of the two (2) pumps at the Polo Lift Station; and

B.   Authorize the Director of Finance to make a reappropriation of $25,909.71 in the Fiscal Year 2017-2018 Adopted Operating Budget from Project #221200 to the FY2018 CIP Budget for the Wastewater Enterprise; or

C.  Provide staff with direction.

 ACTION ITEMS (Items 8 through 16)

8.   Public Hearing to Place Sewer Service Charges on the Ventura County Secured Property Tax Rolls

 It is recommended the Board:

A.   Conduct a public hearing to receive written and oral comments on the proposal to collect sewer service charges via the property tax statement; 

  1.               1) Call to order and open the public hearing.
      1.               2) Receive staff report and recommendations.

      2.               3) Report of written communications. by Clerk of the Board

      3.               4) Public comment.

      4.               5) Close public hearing.

      5.               6) Discussion by Board of Directors.

 B.   Unless there is a majority protest, adopt the reports (Exhibits A & B) which have the assessor's parcel numbers and amount of charges proposed for collection on the tax rolls;

C.   Adopt TSD Resolution No. TSD 2018-003 Regarding Collection of Sewer Service Charges by the County of Ventura;

       D.   Direct staff to file a certified copy of the adopted reports and resolution with the Ventura County Auditor-Controller; and;

E.  Direct staff to coordinate collection of sewer service charges on the General Ventura County Secured Property Tax Roll with the County Auditor-Controller, Assessor, and Tax Collector.

9.   2018-2019 Water Conservation Rebate Program – TSD Participation

 It is recommended the Board provide direction to staff as to:

A.   Individual dollar amount allocations (if any) for specific water conservation devices

          1.         B.   Supplemental rebate amount (if any) for MWD’s new Landscape Transformation Program.

          2.        C.  Total amount (if any) to be allocated for supplemental water conservation rebates in 2018-2019).

 10.   Oak Park Water Service Customer Water Conservation Class

It is recommended that the Board provide direction to staff as to whether to proceed with a water conservation class for OPWS customers and, if so desired, the Board’s preferences as to subject, day of the week, venue, and timing.

11.   California Association of Sanitation Agencies Designation of Agency Representatives and Electronic Transmission Consent Form

It is recommended the Board:

A.   Review TSD Representatives to the California Association of Sanitation Agencies (CASA) on file: TSD Agency Representative: Michael Paule; First Alternate: Janna Orkney, and Second Alternate: Steven Iceland, and direct staff to return the completed Designation of Agency Representatives to CASA; or

B.   Designate one representative and two alternates to CASA to exercise TSD’s voting rights and other privileges on behalf of TSD and direct staff to return the completed Designation of Agency Representatives to CASA; and

C.   Consider whether to complete the Consent to Electronic Transmission, and if so, approve having the TSD Board’s representative sign the Consent to Electronic Transmission and designate the Clerk of the Board to send and receive official communications to and from CASA.

12.     Grand Jury Report on Independent Special Districts

It is recommended that the Board review the report and provide direction accordingly.

13.   Discussion of TSD Email and Combined Agency Signature Line

 It is recommended that the Board review the response provided by Ventura Regional Sanitation District General Manager and provide direction to staff.

 14.  Discussion of the TSD Name and Consideration to Change it to Triunfo Municipal Water District

 

It is recommended the Board review the District’s Legal Counsel’s revised response and provide direction to staff.

 

 15.   Discussion Ventura Regional Sanitation District Cost Allocation Methodology

 16.    Discussion and Action Regarding Extension of Agreement for Consulting Services Between Ventura Regional Sanitation District and Mark S. Norris Consulting, LLC and General Manager Services for Triunfo Sanitation District

CLOSED SESSION(Item 17 only)

 17.   PERSONNEL

A.  Public Comments on Closed Session

B.  Closed Session Pursuant to Government Code Section 54957

  1.             Public Employee Appointment/Employment

                Title: General Manager

 C.  Public Report on Closed Session Actions

  ACTION ITEMS (Item 18 only)

18.    Discussion and Action Regarding Compensation Payable to District General Manager

INFORMATION AGENDA (Items 19 through 27) – It is recommended the Board receive and file the following items:

19.   Disbursements: May 2018

20.   Investment Report: May 2018

21.   TSD Website - Google Analytics Report

22.   Water Conservation Customer Rebate Program

23.   Oak Park Water Service Update

24.   Water Conservation Report: May 2018

25.   Statewide Water Supply Conditions ReportJune 4, 2018

26.   Revenue & Expense Report: May 2018

27.   Future Meetings, Seminars and Conferences:

  • July 3, 8:30 a.m. – VRSD P&F Committee Meeting (at VRSD)

  • July 11, 5:00 p.m. – JPA Meeting (at LVMWD)

     

  • July 23, 5:15 p.m. – TSD Regular Board Meeting (Oak Park Library)
  • Aug 1-3 – ACWA Western Waters Seminar 2018, Park City, Utah
  • Aug 7, 8:30 a.m. – VRSD P&F Committee Meeting (at VRSD)

  • Aug 8-10 – CASA Annual Conference (Monterey)

  • Aug 27, 5:15 p.m. – TSD Regular Board Meeting (Oak Park Library

ORAL REPORTS (Items 28 through 31)

 28.   Standing Committee Reports:

A.  Finance Committee

B.  Recycled Water / Pure Water Project Committee

C.  Public Outreach / Communications Committee

D. Ad Hoc Committee

 29.   Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

30.   Reports on Outside Meetings/Conferences

31.   General Manager, Legal Counsel Comments

 

NEW BUSINESS (Item 32 only)

32.   Future Agenda Items

CLOSED SESSION(Item 33 only)

 33.   CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA.

ADJOURNMENT: Adjourn to to next Regular Meeting to be held on Monday, July 23, 2018 at 5:15 p.m. at the Oak Park Library.