2019 header update

 

Follow us twitter-icon 45  facebook-icon 45

  1.  Click on the blue hyperlinks to view staff reports/supporting documents 

 

NOTICE OF MEETING

 

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, May 21, 2018, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A (Revised 5/18/18) (click here for original)

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1.   Call to Order; Roll Call

2.   Pledge of Allegiance

3.   Agenda Review (General Manager/Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

 4.   Public Comment (Items not on the agenda - 5 minute limit) In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Items 5 through 7) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5.   Approval of Minutes: April 23, 2018 Regular Meeting

6.   Quitclaim of Abandoned Sanitary Sewer Easement on Ladbrook Way in Thousand Oaks

It is recommended the Board approve the Quitclaim Deeds for 2518, 2634, 2658, 2672, and 2688 Ladbrook Way in Thousand Oaks and authorize the General Manager to sign the provided forms.

7.   Amendment Request for Communications Site Lease Agreement with Crown Castle/Sprint Wireless at the Kilburn Water Reservoir Site, TSD Contract No. T98-16

It is recommended the TSD Board authorize the General Manager to sign the pending lease agreement amendment for TSD Contract No. T98-16 with Sprint/Crown Castle Wirelss for a limited term to September 1, 2018.

 

ACTION ITEMS (Items 8 through 17)

8.   Public Hearing for Adopting TSD Ordinance No. TSD-200 Sanitary Sewer Ordinance with Proposed Sewer Service Fee Rate Increase

It is recommended the Board:

A.   Conduct a public hearing regarding proposed TSD Ordinance No. TSD-200, that will increase the sewer service fee within the TSD Service Area an additional 2.5% for a total of 9.0% for the next two fiscal years and makes minor modifications to the fee structure: 

        1. 1) Call to order and open the public hearing.
        2. 2) Receive staff report and recommendations.

        3. 3) Report of written communications.

        4. 4) Public comment.

        5. 5) Close public hearing.

        6. 6) Discussion by Board of Directors.

 B.   Conduct the second reading, by title only, of Ordinance No. TSD-200, Establishing and Regulating the Use of Public and Private Sewers and Drains; the Installation and Connection of Building Sewers, Sewer Laterals, and Sewer Main Extensions; Regulating the Discharge of Water and Waste into the Public Sewer; and Providing for Permits, Fees, Penalties for all Violations Thereof, and adopt Ordinance No. TSD-200 which shall take effect 30 days following passage; and

C.   Direct staff to mail a postcard notice of the approved sewer service fees that will appear on their tax bills to the addresses to which the District customarily mails parcel owner sewer service information.

ORDINANCE NO. TSD-200: AN ORDINANCE OF THE TRIUNFO SANITATION DISTRICT ESTABLISHING AND REGULATING THE USE OF PUBLIC AND PRIVATE SEWERS AND DRAINS; THE INSTALLATION AND CONNECTION OF BUILDING SEWERS, SEWER LATERALS AND SEWER MAIN EXTENSIONS; REGULATING THE DISCHARGE OF WATER AND WASTE INTO THE PUBLIC SEWER SYSTEM; AND PROVIDING FOR PERMITS, FEES, AND PENALTIES FOR ALL VIOLATIONS THEREOF

 

9.   Public Hearing for Adopting TSD Ordinance No. TSD-101 Board Compensation and Expense Reimbursement

 It is recommended the Board:

A.   Conduct a public hearing regarding proposed TSD Ordinance No. TSD-101, for prescribing the policies and provisions for Board member compensation and reimbursement procedures: 

        1. 1) Call to order and open the public hearing.
        2. 2) Receive staff report and recommendations.

        3. 3) Report of written communications.

        4. 4) Public comment.

        5. 5) Close public hearing.

        6. 6) Discussion by Board of Directors.

 B.   Conduct the second reading, by title only, of Ordinance No. TSD-101, Concerning Board Member Compensation and Expense Reimbursement, and adopt Ordinance No. TSD-101 which shall take effect 30 days follwoing passage.

ORDINANCE NO. TSD-101: CONCERNING BOARD MEMBER COMPENSATION AND EXPENSE REIMBURSEMENT

 

 10.   Sewer Connection Fee Adjustment

It is recommended the Board adopt Resolution No. TSD 2018-001 authorizing the automatic sewer connection fee increase for the Joint Venture area in the amount of $13,675 and $2,975 for the Bell Canyon Assessment area effective July 1, 2018.

11.   Sewer Service Charges for Collection on Tax Rolls

It is recommended the Board:

A.   Accept the reports listing parcels to be placed on the tax rolls for collection in FY 2018-19 (Exhibits A & B);

B.   Set 5:15 p.m. on June 25, 2018, at the Oak Park Library, 899 N. Kanan Road, Oak park, as the time and place for a hearing to be held on said reports; and

C.   Direct staff to notify by mail each person to whom any parcel listed on Exhibit B is assessed: 1) the District's proposal to have service charges for FY 2018-19 collected on the tax rolls: 2) the time and place of the hearing for the proposed assessment report; and 3) publish a notice of the report filing and the time and place of the hearing.

12.    Approval of Amendment No. 1 to Increase the Total Compensation and to Extend the Term of TSD Contract No. T15-001 with Moss, Levy & Hartzheim, LLP, for Auditing Services

It is recommended the Board authorize the Chairman to sign TSD Contract No. T015-001-1 with Moss, Levy & Hartzheim, LLP, for the independent annual financial audit for the fiscal years ending June 30, 2018 and 2019 at a total cost not to exceed $104,016.

13.   Consolidation of District Election - November 6, 2018

It is recommended the Board adopt a Resolution requesting consolidation of the Triunfo Sanitation District General District Election with the November 6, 2018 General Election, and providing for the resolution of a tie vote by Lot; and direct staff to transmit approved documents to the County Clerk and Recorder for inclusion on the November 6, 2018 General Election.

 

14.   Ballot for the Election of a Member Representing Independent Special Districts on the Countywide Oversight Board

It is recommended the Board vote for one of the four candidates to the Countywide Oversight Board for election of a Special District Member; authorize the Chair to sign the ballot; and direct staff to email the ballot to the Ventura LAFCo Executive Director before the June 15, 2018 deadline.

 15.   2018-2019 Water Conservation Rebate Program - TSD Participation

At the request of Staff, this agenda item is being continued to June 25, 2018

 It is recommended that the Board provide dierction to staff as to:

A.   Individual dollar amount allocations (if any) for specific water conservation devices;

B.   Supplemental rebate amount (if any) for MWD's new Landscape Transformation Program.

C.   Total amount (if any) to be allocated for supplemental water conservation rebates in 2018-2019).

16.   Request by Chair Paule: Discussion for Establishing a Contract With Outside Legal Counsel to Review TSD Contract T15-003 With VRSD

It is recommended that the Board review and discuss this request and provide direction to staff.

17.   Request by Vice Chair Orkney: Discussion of theTriunfo Sanitation District Name and Consideration to Change it to Triunfo Water District

It is recommended that the Board review and discuss this request and provide direction to staff.

INFORMATION AGENDA (Items 18 through 28) – It is recommended the Board receive and file the following items:

18.   2018 Westlake Village Street Festival - Email from Organizers

19.   Disbursements: April 2018

20.   Investment Report: April 2018

21.   TSD Website - Google Analytics Report

22.   Water Conservation Customer Rebate Program

23.   Oak Park Water Service Update

24.   Water Conservation Report: May 2018

25.   Statewide Water Supply Conditions Report: May 9, 2018

26.   Revenue & Expense Report: Updated March 2018 at the request of the Board (Original Report) (Updated Report)

27.   Revenue & Expense Report: April 2018

28.   Future Meetings, Seminars and Conferences:

  • May 22-23 – CSDA Legislative Days (Sacramento)

  • May 23, CCWUC Luncheon Program (Camarillo)

  • May 23, 5:15 p.m. – TSD Budget Workshop (Westlake Village)

  • June 1, 7:30 a.m.- ACWA O.C. Water Summit (Anaheim)

  • June 4, 5:00 p.m. – JPA Meeting (at LVMWD)

  • June 5, 8:30 a.m. – VRSD P&F Committee Meeting (at VRSD)

  • June 5, 6 p.m. – VCSDA meeting (Camarillo)

  • June 21, 7:30 a.m. – WaterWise Breakfast Program (TBD)

  • June 25, 5:15 p.m. – TSD Regular Board Meeting (Oak Park Library)

  • Aug. 7, 8:30 a.m. – VRSD P&F Committee Meeting (at VRSD)

  • Aug 8-10 – CASA Annual Conference (Monterey)

 

ORAL REPORTS (Items 29 through 32)

 29.   Standing Committee Reports:

A.  Finance Committee

B.  Recycled Water / Pure Water Project Committee

C.  Public Outreach / Communications Committee

D. Ad Hoc Committee (added to the revised agenda 5/18/18)

 30.   Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

 

31.   Reports on Outside Meetings/Conferences

32.   General Manager, Legal Counsel Comments

 

NEW BUSINESS (Item 33 only)

 

33.   Future Agenda Items

CLOSED SESSION(Item 34 only)

 

 34.   CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA.

 

ADJOURNMENT: Adjourn to a Special Meeting to be held on Wednesday, May 23, 2018 at 5:15 p.m. at the Greater Conejo Valley Chamber of Commerce Conference Room, 600 Hampshire Road, #200, Westlake Village, CA, 91361.