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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, April 23, 2018, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

  1. A G E N D A
  2. The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1. Call to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors) - Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit) - In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Items 5 through 7) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5. Approval of Minutes: March 12, 2018 Special Meeting; March 26, 2018 Regular Meeting

6. Quitclaim of Abandoned Sanitary Sewer Easement on Ladbrook Way in Thousand Oaks

It is recommended the Board approve the Quitclaim Deed for 2702 Ladbrook Way in Thousand Oaks and authorize the General Manager to sign the provided form.

ACTION ITEMS (Items 7 through 11)

7. Amendment No. 4 to TSD Contract No. T14-002 – KEH & Associates, Inc.

It is recommended the Board:

Authorize the Chair to sign Contract T14-002-4 amending contract T14-002 with KEH & Associates to:

A. Approve a contract budget increase of $90,000 and a revised not to exceed amount of $633,026.00; and

B. Extend the contract term to June 30, 2019, to facilitate continued work on the development of the Capital Improvement design projects and design of the Regency Hills Pump Station for recycled water.

8. Reimbursement Agreement Between TSD and the City of Thousand Oaks For Utility Manhole Raising

It is recommended the Board:

A. Approve the Reimbursement Agreement and authorize the General Manager to sign the Agreement with the City of Thousand Oaks in the amount of $69,520; and

B. Direct staff to increase the FY 2017-2018 Adopted Budget by $69,520; or

C. Provide staff with direction.

9. Approval of the Budget Adjustment for Fiscal Year 2017-2018 – Increase Budget for VRSD Contracted Administrative Staff, Consultants, Insurance, Utility Providers, Depreciation and Amortization

It is recommended the Board authorize the Director of Finance:

A. To make a budget adjustment to the FY 2017-2018 Adopted Budget with an increase in the amount of $1,031,467 for the Recycled Water Enterprise; and

B. To make a budget adjustment to the FY 2017-2018 Adopted Budget with an increase in the amount of $91,688 for the VRSD Contract Services and reflect the additional hours in the budget; and

C. To make a budget adjustment to the FY 2017-2018 Adopted Budget in the amount of $39,066 for the approved expenses; or

D. Provide staff with direction.

10. Ordinance No. TSD-101 (Revision of TSD-58 AND TSD-98) Board Compensation and Expense Reimbursement

It is recommended the Board:

A. Conduct the first reading, by title only, of proposed Ordinance No. TSD-101, which merges Ordinance Nos. TSD-58 and TSD-98 into TSD-101 and clarifies the compensation policy; or

B. Conduct the first reading, by title only, of proposed Ordinance No. TSD-101, which merges Ordinance Nos. TSD-58 and TSD-98 into TSD-101 that clarifies the compensation policy and revises District policy on authorized activity participation; or

C. Conduct the first reading, by title only, of proposed Ordinance No. TSD-101, which merges Ordinance Nos. TSD-58 and TSD-98 into TSD-101 that clarifies the compensation policy and revises District policy on authorized activity participation and M&IE reimbursements; and

D. Schedule a public hearing and Board action on May 21, 2018, to conduct the second reading, by title only, and consider adoption of Ordinance No. TSD-101; and

E. Direct staff to publish on May 14, 2018, a notice in the Ventura County Star, a newspaper of general circulation published and circulated in the District, providing a summary of this Ordinance and noticing a May 21, 2018, public hearing to consider adoption of this Ordinance; or

F. Provide staff with direction.

11. Discussion of TSD Email Account with VRSD Staff

INFORMATION AGENDA (Items 12 through 20) – It is recommended the Board receive and file the following items:

12. Disbursements: March 2018

13. Investment Report: March 2018

14. Oak Park Water Service Update

15. Water Conservation Report: March 2018

16. Statewide Water Supply Conditions Report: April 17, 2018

17. TSD Website – Google Analytics Report

18. Water Conservation Customer Rebate Program

19. Future Meetings, Seminars and Conferences:

  1. A. May 1, 8:30 a.m. – VRSD P&F Committee Meeting (at VRSD)
  2. B. May 7-10 – ACWA Spring Conference, Sacramento
  3. C. May 21, 5:15 p.m. – TSD Regular Board Meeting (Oak Park Library)
  4. D. May 22-23 – CSDA Legislative Days, Sacramento
  5. E. June 4, 5:00 p.m. – JPA Meeting (at LVMWD)
  6. F. June 5, 8:30 a.m. – VRSD P&F Committee Meeting (at VRSD)

20. Revenue & Expense Report: March 2018

ORAL REPORTS – (Items 21 through 24)

21. Standing Committee Reports:

  1.         A. Finance Committee
  2.         B. Recycled Water / Pure Water Project Committee
  3.         C. Public Outreach / Communications Committee

22. Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

23. Reports on Outside Meetings/Conferences

24. General Manager, Legal Counsel Comments

NEW BUSINESS – (Item 25 only)

25. Future Agenda Items

CLOSED SESSION – (Item 26 through 27)

26. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA.

27. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Pursuant to subsection (d) of the Government Code § 54956.9. – One potential case.

ADJOURNMENT: Adjourn to next Regular Meeting to be held on Monday, May 21, 2018 at 5:15 p.m. at the Oak Park Library