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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, November 27, 2017, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1. Call to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors) - Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit) - In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

PRESENTATION (Item 5 only)

5. Alternative Project Delivery Options for Lake Sherwood Variable Grade Gravity Sewer System Replacement

It is recommended the TSD Board accept the presentation from KEH & Associates and provide direction to staff.

CONSENT ITEMS (Item 6 only)Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

6. Approval of Minutes: October 23, 2017 Regular Meeting

ACTION ITEMS (Items 7 through 14)

7. Ordinance No. TSD-99 – Prescribing Fees and Charges for Potable Water

It is recommended the Board:

A. Conduct a public hearing regarding proposed Ordinance No. TSD-99 potable water rate increase:

1. Call to order and open the public hearing.

2. Receive staff report and recommendations.

3. Report of written communications.

4. Public comment.

5. Close public hearing.

6. Discussion by Board of Directors

B. Conduct the second reading, by title only, of Ordinance No. TSD-99, Prescribing Fees and Charges for Potable Water to the Oak Park Water Service, and adopt Ordinance No. TSD-99 which shall take effect with the January 2018 billing period.

 

8. Ordinance No. TSD-76 (Revised January 22, 2018) – Reestablishing the Retail Rate Upper Limit for Recycled Water

It is recommended the Board:

A. Conduct the first reading, by title only, of proposed revision to Ordinance No. TSD-76 (Revised January 22, 2018), that will reestablish the retail recycled water rate to no greater than 90% of the Oak Park Water Service Tier 1 potable water rate for recycled water to the TSD Service Area; and

B. Schedule a public hearing and Board action on January 22, 2018, to conduct the second reading, by title only, and consider adoption of Ordinance No. TSD-76 (Revised January 22, 2018); and

C. Direct staff to mail notice of the public hearing to the addresses to which the District customarily mails parcel owner recycled water billing statements so that said notice is received at those addresses no later than 45 days before the January 22, 2018, hearing date (by December 7, 2017).

 

9. Ordinance No. TSD-97 (Revised January 22, 2018) – Prescribing Fees and Charges for Recycled Water

It is recommended the Board:

A. Conduct the first reading, by title only, of proposed revision to Ordinance No. TSD-97, Prescribing Fees and Charges for Recycled Water to the TSD Service Area; and

B. Schedule a public hearing and Board action on January 22, 2018, to conduct the second reading, by title only, and consider adoption of revised Ordinance No. TSD-97; and

C. Direct staff to: (1) Mail notice of the rate increase to the addresses to which TSD customarily mails parcel owner recycled water billing statements so that said notice is received at those addresses no later than February 1, 2018 (sample notice attached), and 2) Place rate increase information on the Triunfo Sanitation District Website.

 

10. Selection of Board Member to Attend Special District Committee Annual Meeting

It is recommended that the Board:

A. Select a Board member to attend the Special District Committee annual meeting on December 4, 2017; and

B. Discuss whether or not to approve payment for a day of service for the Board member to attend the Special District Committee annual meeting.

 

11. Approval of TSD Contract T17-002 – Agreement for Consulting Services Between Triunfo Sanitation District and Greenman Associates, Inc.

It is recommended the Board approve Triunfo Sanitation District Contract T17-002 – Agreement for Consulting Services Between Triunfo Sanitation District and Greenman Associates, Inc. for a not-to-exceed amount of $25,000.

 

12. Westlake Village Street Festival – Potential TSD Participation

It is recommended the Board review the available sponsorship/booth opportunities and:

A. Determine if participation in the April 22, 2018 Westlake Village Street Festival is desired and, if so, at what level, and

B. Direct staff accordingly

 

13. Discussion/Approval of 2018 TSD Board Meeting Calendar

It is recommended the TSD Board discuss/approve the proposed 2018 Board meeting calendar and/or provide direction to staff.

 

14. Discussion of the Current TSD Memberships in Professional and Institutional Organizations and Consideration of ACWA Membership

At the request of Director Orkney, the Board will discuss the current membership and benefits TSD has with professional and institutional organizations, and review and discuss the possibility of joining the Association of California Water Agencies.

 

INFORMATION AGENDA (Items 15 through 24) – It is recommended the Board receive and file the following items:

15. Recycled Water Revenue Impact From Supply Supplementation

16. Disbursements: October 2017

17. Investment Report: October 2017

18. Revenue & Expense Report: October 2017

19. Oak Park Water Service Update

20. Water Conservation Report: October 2017

21. Statewide Water Supply Conditions Report: October 8, 2017

22. TSD Website – Google Analytics Report

23. Water Conservation Customer Rebate Program

24. Future Meetings, Seminars and Conferences:

  • Nov. 28 – Dec. 1 – ACWA Fall Conference & Exhibition (Anaheim)
  • Dec. 4, 10:00 a.m. – Special Districts Committee (at Camrosa WD)
  • Dec. 4, 5:00 p.m. – JPA Meeting (at LVMWD)
  • Dec. 5, 5:30 p.m. – VCSDA Bi-Monthly Meeting (at Camarillo HCD)
  • Dec. 7, 5:30 p.m. – AWA-VC Annual Year-End Corporate Night (Camarillo)
  • Dec. 18, 5:15 p.m. – TSD Special Board Meeting (Oak Park Library)
  • Jan. 10, 5:00 p.m. – JPA Meeting (at LVMWD)
  • Jan. 22, 5:15 p.m. – TSD Regular Board Meeting (Oak Park Library)
  • Jan. 24 – 26 – CASA Winter Conference, Palm Springs

ORAL REPORTS – (Items 25 through 28)

25. Standing Committee Reports:

  • Finance Committee
  • Recycled Water / Pure Water Project Committee
  • Public Outreach / Communications Committee

26. Board Member Comments - This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

27. Reports on Outside Meetings/Conferences

28. General Manager, Legal Counsel Comments

CLOSED SESSION – (Item 29 only)

29. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA

ADJOURNMENT: Adjourn to a Special Meeting to be held on Monday, December 18, 2017 at 5:15 p.m. at the Oak Park Library