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NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, October 23, 2017, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

  1. 1.   Call to Order, Roll Call

  2. 2.   Agenda Review (General Manager/Board of Directors)      
  3. Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

3.   Public Comment (Items not on the agenda - 5 minute limit)      In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

  1. PRESENTATION (Item 4 only)

    4.   The State of the Ventura Regional Sanitation District
  2.       Mr. Chris Theisen, General Manager of Ventura Regional Sanitation District (VRSD), will present an annual update as mandated in the contract between TSD and VRSD.

 

  1. CONSENT ITEMS (Item 5 only) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of any of the Board on any Consent Item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5.   Approval of Minutes:   August 28, 2017 Regular Meeting

 

ACTION ITEMS (Items 6 through 9)

6.   Ordinance No. TSD-99 - Prescribing Fees and Charges for Potable Water 

      It is recommended the Board: 

      a. Conduct the first reading, by title only, of proposed Ordinance No. TSD-99, Prescribing Fees and Charges for Potable Water to the Oak Park Water Service; and

     b. Schedule a public hearing and Board action on November 27, 2017, to conduct the second reading, by title only, and consider adoption of Ordinance No. TSD-99; and

     c. Direct staff to: (1) Mail notice of the rate increase to the addresses to which TSD customarily mails parcel owner potable water billing statements so that said notice is received at those addresses no later than December 1, 2017 (sample notice attached), and 2) Place rate increase information on the Triunfo Sanitation District Website.

 ORDINANCE NO. TSD-99: PRESCRIBING FEES AND CHARGES FOR POTABLE WATER FOR OAK PARK WATER SERVICE OWNED AND OPERATED BY TRIUNFO SANITATION DISTRICT

 

 7.   Sprint (Crown Castle) Request for Equipment Modifications at the Kilburn Site Due to size limitations, the report for this item is in two parts; click here for Part 1 of 2, Part 2 of 2

It is recommended that the Board authorize the General Manager to sign the Letter of Authorization and provide Sprint PCS/Crown Castle with the approval to move this process forward to County Planning.

 

8.   Security Enhancements at the Oak Park Reclaimed Water Reservoir 

      It is recommended the Board:

      a.   Approve the request by staff to purchase and install the recommended security enhancements; and

      b.   Approve a budget increase of $23,000 to Project Number 223200 for FY 2018 Fiscal Budget; or

      c.   Provide staff with alternative direction.

 9.   Discussion of the Current TSD Memberships in Professional and Institutional Organizations and Consideration of ACWA Membership

       At the request of Director Orkney, the Board will discuss the current membership and benefits TSD has with professional and institutional organizations, and review and discuss the possibility of joining the Association of California Water Agencies.

INFORMATION AGENDA (Items 10 through 18) – It is recommended the Board receive and file the following items:

10.   Disbursements:   August 2017; September 2017

11.   Investment Report:   August 2017

12.   Revenue & Expense Report:   August 2017; September 2017

13.   Oak Park Water Service Update

14.   Water Conservation Report:  August & September 2017 (combined)

 15.   Statewide Water Supply Conditions Report:   October 8, 2017

 16.   TSD Website - Google Analyltics Report

17.   Water Conservation Customer Rebate Program

18.   Future Meetings, Seminars and Conferences:

    • Nov. 6, 5:00 p.m. – JPA Meeting (at LVMWD)

    • Nov. 16, 7:15 a.m. – AWA-VC WaterWise Breakfast Program (Courtyard-Oxnard)

    • Nov. 27, 5:15 p.m. – TSD Board Meeting (Oak Park Library)

    • Nov. 28 – Dec. 1 – ACWA Fall Conference & Exhibition (Anaheim)

ORAL REPORTS (Items 19 through 22)

19.   Standing Committee Report:

       a.   Finance Committee

       b.   Recycled Water Committee (Recycled Water / Pure Water Project Committee)

       c.   Website Oversight Committee (Public Outreach / Communications Committee)

 

20.   Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

 

 21. Reports on Outside Meetings/Conferences

22.   General Manager, Legal Counsel Comments

 

CLOSED SESSION – (Item 23 only)

 

23.   CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

        Pursuant to Government Code § 54956.9, subdivision (a) – Triunfo Sanitation District v. New Mission, LLC, Superior Court of the State of California, County of Ventura, Case No. 56-2017-00499222-CU-OR-VTA

 

ADJOURNMENT: Adjourn to next Regular Meeting to be held on Monday, November 27, 2017 at 5:15 p.m. at the Oak Park Library