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NOTICE OF MEETING (click on BLUE for hyperlinks)

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, July 24, 2017, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1. Call to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors) - Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit) - In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Item 5 only) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of the Board on any Consent item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5. Approval of Minutes: June 26, 2017 Regular Meeting; July 19 Special Meeting

ACTION ITEMS (Items 6 through 12)

6. Board Members’ Use of Personal Email Address When Conducting Triunfo Sanitation District Business:

It is recommended the Board, in accordance with legal counsel’s recommendation, approve the implementation and use (by all Board members) of dedicated TSD email addresses when conducting TSD-related business.

7. Acceptance of Zoning Classification Changes for Selected District Properties by the County of Ventura Planning Commission:

          It is recommended the Board:

          1) Review and accept the recommended zoning classifications for the District’s affected parcels in Oak Park; and

          2) Authorize the Chair to sign the attached letter to the Planning Commission; or

          3) Direct staff to submit Board’s comments or questions to the Planning Commission for clarification and response; or

          4) Provide staff with alternative direction.

8. Water Conservation Rebate Program – TSD Participation:

In accordance with the approved budget, it is recommended that the Board provide direction to staff as to desired dollar amount allocations for specific water conservation devices in the MWD/Calleguas Water Conservation Rebate Program for fiscal year 2017-2018.

9. Ordinance No. TSD-98, Concerning Board Member Compensation and Expense Reimbursement:

It is recommended the Board approve Ordinance No. TSD-98, Concerning Board Member Compensation and Expense Reimbursement.

10. Diamond Utility Sewer Service Database Implementation:

It is recommended the Board approve implementation of the system upgrade project and authorize the Director of Finance to sign the Order Form and Statement of Work in the amount of $29,342.69.

11. Reserve Level Policy:

It is recommended the Board approve the Reserve Level Policy.

12. Request by Director Orkney: Discussion of the Current Level of Staffing Provided:

Discuss the current and future staffing levels provided by VRSD.

INFORMATION AGENDA (Items 13 through 19) – It is recommended the Board receive and file the following items:

13. Disbursements: May 2017

14. Investment Report: June 2017

15. Revenue & Expense: June 2017

16. Oak Park Water Service Update

17. Auditor Engagement Letter

18. Water Conservation Report: June 2017

19. Future Meetings, Seminars and Conferences:

  • Aug 1, 5:30 p.m. – VCSDA Dinner Meeting (Conejo Rec & Park District)
  • Aug 7, 5:00 p.m. – JPA Regular Meeting (LVMWD, Calabasas)
  • Aug 22 - 24 – CASA Annual Conference (San Diego)
  • Aug 28, 5:15 p.m. – TSD Board Meeting (Oak Park Library)
  • Sep 24 - 28 – VCSDA Annual Conference (Monterey)

ORAL REPORTS – (Items 20 through 23)

20. Standing Committee Reports:

       a. Finance Committee

       b. Recycled Water/Pure Water Project Committee

       c. Public Outreach/Communications Committee

21. Board Member Comments - This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

22. Reports on Outside Meetings/Conferences

23. General Manager, Legal Counsel Comments - Brief announcements/report on General Manager, Legal Counsel, and TSD workforce activities.

CLOSED SESSION – (Item 24 only)

24. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Government Code § 54956.9(d)(4)

The Board will meet with Legal Counsel to discuss the possible initiation of litigation pursuant subdivision (d) paragraph (4) of Section 54956.9. One case.

 

ADJOURNMENT: Adjourn to next Regular Meeting to be held on Monday, August 28, 2017 at 5:15 p.m. at the Oak Park Library.