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Due to the size of the agenda packet, we have split the agenda by item. Click on the blue area for the associated documents, if available.

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold its Regular Meeting on Monday, March 27, 2017, 5:15 p.m. at the Oak Park Library (Film & Lecture Room 102), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, www.triunfosanitation.com.

1. Call to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors) - Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4.Public Comment (Items not on the agenda – 5 minute limit) - In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT ITEMS (Item 5 only) – Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of the Board on any Consent item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

5. Approval of Minutes: February 27, 2017 Regular Meeting

ACTION ITEMS (Items 6 through 11)

6.Purchase of Calleguas Recycled Water System (Agreement for Transfer of Facilities): (Staff Report)  (Backup Documents

It is recommended the Board:

       1) Approve and authorize the Chair to sign the following transfer/termination agreements:

.           TSD Assumption of Obligations MOU between CMWD, and LVMWD

        a. TSD Assumption of Agreement between CMWD, and Hidden Valley MWD

        b. Termination of the Wholesale Purchase Agreement between TSD, CMWD, and LVMWD; and

       2) Approve and authorize the Chair to sign the Recycled Water Supply Agreement between TSD and CWS; and

       3) Approve and authorize the Chair and the General Manager to sign the Recycled Water System Purchase Agreement (Transfer    of Facilities) between TSD and CMWD; and

       4) In lieu of all the agreements being ready to sign, authorize the Chair to sign when available provided only non-substantive changes are requested; and

       5) Direct staff to forward the signed Agreements to LVMWD for approval and final execution of the sale by CMWD.

7.Westlake Village Street Festival – Potential TSD Participation: It is recommended the Board:

       a) Determine if participation in the April 23rd Westlake Village Street Festival is desired and, if so, at what level (i.e. will Directors man a booth, or would staff?), and,

       b) Direct staff accordingly.

8.  Request for Assignment Changes to Calendar Year 2017 Standing Committees:  Discuss a request to change committee assignments made by Chair Wall at the February 27, 2017 meeting.

9.  Acceptance of Tract Nos. 4590, 4591, 4934, and 5271 for the Lake Sherwood Area: It is recommended the Board:

       1) Accept the sanitary sewer system in Tract Nos. 4590, 4591, 4934, and 5271 and make them part of the Triunfo Sanitation District sewer system; and

       2) Direct the General Manager to release the Sewer Performance Bond and Labor & Material Bonds in accordance with the Triunfo Sanitation District Rules & Regulations.

10.  Request of Director Pan: Discussion of Pure Water – IPR Project with LVMWD: Director Pan has requested that this item be included on the agenda to allow the Board to discuss the JPA Pure Water Project.

11.  Approval of the Budget Adjustment for Fiscal Year 2016-17 – Increased Labor Hours for VRSD Contracted Administrative Staff, Consultants, and General Manager: It is recommended that the Board authorize a budget adjustment in the amount of $78,300 to increase the labor hours in the adopted budget through June 30, 2017.

INFORMATION AGENDA (Items 12 through 21) – It is recommended the Board receive and file the following items:

12. TSD Website Update

13. Disbursements: February 2017

14. Investment Report: February 2017

15. Revenue & Expense Report: February 2017

16. Oak Park Water Service Update

17. Water Conservation Report: February 2017

18. Statewide Water Supply Conditions Report: March 19, 2017

19. Water Conservation Customer Rebate Program

20. TSD Website – Google Analytics Report

21. Future Meetings, Seminars and Conferences:

  •         April 3, 5:00 p.m. – JPA Meeting (LVMWD, Calabasas)
  •         Apr. 4, 5:30 p.m. – VCSDA Meeting (Calleguas MWD, Thousand Oaks)
  •         Apr. 20, 7:00 a.m. – 1:00 p.m. – AWA-VC Annual Water Symposium & Expo (Courtyard, Oxnard)
  •         Apr. 24. 5:15 p.m. – TSD Board Meeting (Oak Park Library)
  •         May 9 – 12 – ACWA Spring Conference (Monterey, CA)

ORAL REPORTS – (Items 22 through 25)

22.Standing Committee Reports:

     a. Finance Committee

     b. Recycled Water Committee

     c. Website Oversight Committee

23.Board Member Comments - This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

24. Reports on Outside Meetings/Conferences

25. General Manager, Legal Counsel Comments - Brief announcements/report on General Manager, Legal Counsel, and TSD workforce activities.

ADJOURNMENT: Adjourn to next Regular Meeting to be held on Monday, April 24, 2017 at 5:15 p.m. at the Oak Park Library