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NOTICE OF MEETING

 NOTICE IS HEREBY GIVENthat the Triunfo Sanitation District Board of Directors will hold a regular meeting on Monday, April 25, 2016, 5:15p.m. at the Oak Park Library (Film & Lecture Room), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

 

A G E N D A

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.triunfosantation.com.

 

1. Call to Order and Roll Call
 
2. Pledge of Allegiance
 
3.

Agenda Review  (General Manager/Board of Directors)

Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

 
4.

Public Comment  (Items not on the agenda – 5 minute limit)

In accordance with Government Code Section 54953(a), this is an opportunity for members of the public to briefly address the Board on items NOT on the agenda. Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

PUBLIC PRESENTATIONS(Item 5 only) 

5. Presentation by Dave Pederson, LVMWD General Manager: JPA Proposed Recycled Water Storage Project: It is recommended the Board discuss the proposed project.

CONSENT ITEMS – (Item 6 only) Matters listed under Consent Items are considered to be routine, non-controversial, and are normally approved by one motion. If discussion is requested by a member of the Board on any Consent item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Agenda for separate action.

6. Approval of Minutes: March 28, 2016

 ACTION ITEMS(Items 7 through 12)

 
7. Attendance at Heal the Bay’s “Bring Back The Beach” Event: It is recommended the TSD Board approve the Chair, or other designee, to attend the Heal the Bay “Bring Back the Beach” fundraiser on June 9, 2016 in Santa Monica.
 
8.

Approval of Purchase Order with Sam Hill & Sons, Inc. for Reclaimed Water Service Line Installation: It is recommended the Board:

a.   Authorize the Director of Finance to sign a Purchase Order with Sam Hill & Sons, Inc. for $31,600 for the installation of two new reclaimed water service lines, and

b.   Approve a R/W budget adjustment in the amount of $31,600.  (Click here for quotes)

 
9.

Review of Current Water Allocation Plan: It is recommended the Board:

a.   Discuss the water allotments currently included in the Water Shortage Contingency Plan, and

b.   Determine whether it is necessary to make adjustments to the allocation plan, and

c.   Provide direction to staff.  (Click here for additional documentation on this item)

 
10. Board Agenda Format on TSD Website: It is recommended the Board provide direction to staff on changing the TSD website presentation format for the Board agenda and meeting information.
 
11. Request of Vice Chair Orkney: Discussion of Diversion of Dry Weather Surface Runoff Flows: Vice Chair Orkney recommends the Board discuss potential diversion of dry weather surface runoff flows and provide direction to staff accordingly. (Medea Creek Outfall Sites; OPWS Sewer System Map)
 
12. Standing Items: Water Allotment Status, Hardship Waiver Requests: (agendized to allow the Board to monitor water conservation target status and/or consider hardship requests, and direct staff accordingly)

 INFORMATION AGENDA(Items 13 through 23) – It is recommended the Board receive and file the following items:

13. Revenue & Expense Report: March 2016
 
14. Disbursements: March 2016
 
15. Investment Report: March 2016
 
16. Oak Park Water Service Update
 
17. Water & Wastewater Monthly Report: March 2016
 
18. Water Conservation Report
 
19. Contract Services Hourly Rates (Draft)
 
20. Update on Customer Connect Web Portal Outreach
 
21. Request of Vice Chair Orkney: TSD Proposed Reclaimed Water Projects Under Consideration for JPA Inclusion into FY17 Budget: At the request of Vice Chair Orkney, staff is including the two reclaimed water projects currently in the design phase and pending construction effort that are being considered for inclusion into the Joint Powers Authority (JPA) budget for the FY 17 budget.
 
22. Statewide Water Supply Conditions Report
 
23.

Future Meetings, Seminars and Conferences:

  • May 2, 5:00 p.m. – Joint Powers Authority meeting (Las Virgenes MWD)
  • May 23, 5:15 p.m. – TSD Board meeting (Oak Park Library)
  • June 7 (time TBD) – VCSDA meeting (location TBD)

 ORAL REPORTS – (Items 24 through 29)

24.

Emergency Water Conservation Update Report     (Table)  (Denial Letter)

 
25. Cost Recovery Update for Automated Meter Read Program: It is recommended the Board accept this update on water loss recoveries using the automated meters and the financial impact.
 
26.

Standing Committee Reports:

a.    Finance Committee

b.    Recycled Water Committee

c.    Website Oversight Committee

 
27.

Board Member Comments

This is an opportunity for Board members to briefly comment on matters they deem appropriate to the business of TSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the TSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to TSD business. The Board may also direct staff to place a matter of business on a future TSD Board agenda.

 
28. Reports on Outside Meetings/Conferences
 
29.

General Manager Comments

Brief announcements and report on General Manager and TSD workforce activities.

  

ADJOURNMENT: Adjourn to next Regular Meeting to be held Monday, May 23, 2016, 5:15 p.m. at the Oak Park Library.