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 NOTICE OF MEETING

 

NOTICE IS HEREBY GIVENthat the Triunfo Sanitation District Board of Directors will hold a regular meeting on Monday, March 28, 2016, 5:15 p.m. at the Oak Park Library (Film & Lecture Room), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:

A G E N D A

The agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Section 54956.5) exists or as otherwise allowed under Section 54954.2(b). An opportunity for members of the public to briefly address the Board on items not on the agenda is provided at the beginning and end of each meeting. Persons wishing to comment on agenda items should complete one of the yellow speaker cards in the Boardroom and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear and concise a manner as possible.

1.      Call to Order and Roll Call

2.      Pledge of Allegiance

3.      Amendments to the Agenda

4.     Public CommentsAt this time, the public may address the Board on any item not appearing on the agenda which is subject to the jurisdiction of the Board. Persons wishing to address the Board should fill out a comment card and submit it to the Clerk of the Board prior to the meeting. All comments are subject to a five minute time limit. If a significant number of speaker cards are submitted, in the interest of time, the Chair can adjust the speaker time accordingly.

CONSENT ITEMS – (Items 5 through 7) Matters listed under Consent Items are considered to be routine and are normally approved by one motion. If discussion is requested by a member of the Board on any item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Items for separate action.

5.      Approval of MinutesFebruary 22, 2016

6.      AT&T Request for Equipment Modifications at the Kilburn Site
- Letter from CORE Development Services
- Letter of Authroization
- Acknowledgement

 a.      Authorize the General Manager to sign the Letter of Authorization and provide AT&T with the approval to move this process forward to County Planning.

7.      Verizon Rental Charges for Cell Site Agreement for Kilburn Site
- Letter of Acceptance

a.      Authorize the General Manager to sign the Letter of Acceptance confirming the agreement start date of June 14, 2012, and provide to Verizon to complete the process.

REPORTS – (Items 8 through 10)

8.      Report from Standing Subcommittees (oral report)

9.      Emergency Water Conservation Update Report (Report)

10.    VRSD Annual Report (oral report)

ACTION ITEMS – (Items 11 through 20)

11.    Flow Restrictor Letter for TSD Ordinance No. TSD-92 (Letter)

a.      Provide comment and direction to the General Manager for the flow restrictor exceedance letter for the highest category violators.

12.    Water Distribution System Leak Detection Pilot Program

a.      Approve the pilot program and authorize the General Manager to sign the agreement with Utiliuse, and

b.      Approve funds from the FY 16 Leak Detection Budget for the pilot program.

13.    Westlake Village Street Festival – Potential TSD Participation

a.      Determine if participation in the April 10th Westlake Village Street Festival is desired and, if so, at what level, and

b.      Direct staff accordingly, noting the deadline for booth reservation is March 29, 2016.

14.    Association of Water Agencies - Ventura County: Water Education Sponsorship Program
- Partnership Form

a.      Provide direction to staff on funding the Water Education Program offered by the AWA

15.    Water Reservoir Cell Facility Policy Review & Discussion

a.      Provide direction and comment for negotiating with wireless telecommunication providers when use of the District’s water reservoirs are involved.

16.    Public Outreach for Water Conservation – Promote Oak Park Water Service Customer Connect Web Portal

a.      Determine if public outreach in the use of the Customer Connect Web Portal is desired, and direct staff accordingly.

17.    TSD Board Meeting Agenda Format
- Proposed format changes

a.      Discuss proposed changes to standardize TSD agendas with VRSD & other client districts with minor formatting changes to streamline and simplify meeting flow, based on best practices and legal requirements.

18.    Discussion: Proposed JPA Recycled Water Storage Project

a.      Vice Chair Orkney requests the Board discuss the JPA Recycled Water Storage Project, and provide direction to staff accordingly.

19.    Water Allotment Status

  1. Standing action item to monitor water conservation target status and direct staff accordingly.

20.    Hardship Waiver Requests

  1. Standing action item to consider hardship requests and direct staff accordingly.

INFORMATION ITEMS – (Items 21 through 28)

It is recommended the Board receive and file the Information Items.

21.    Investment Report – February 2016 (Report)

22.    Disbursements – February 2016

23.    Revenue & Expense Report – February 2016

24.    Oak Park Water Service Update

25.    Water & Wastewater Monthly Report – December 2015

26.    Water Conservation Report

27.    Water Supply Conditions Report

28.    Future Meetings, Seminars and Conferences:

  • April 4, 5:00 p.m. – Joint Powers Authority meeting (Las Virgenes MWD)
  • April 5, 5:30 p.m. – VCSDA meeting (Pleasant Valley Rec & Park District)
  • April 21, 7:00 a.m. – AWA-VC Water Symposium (Oxnard Courtyard Marriott)
  • April 25, 5:15 p.m. – TSD Board meeting (Oak Park Library)

NEW BUSINESS – (Item 29 through 31)

29.    Discussion

a.      Board Members

b.      General Manager

c.      Legal Counsel

30.    Future Agenda Items – Potable Water Rate Study; Stop Gap Insurance Coverage

31.    Reports on Outside Meetings/Conferences

ADJOURNMENT: Adjourn to next Regular Meeting to be held Monday, April 25, 2016, 5:15 p.m. at the Oak Park Library.

In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the CA Relay Service TDD line at 1-800-735-2929 or the Clerk of the Board at 805-658-4642. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board at 805-658-4642 or viewed on the website at www.triunfosanitation.com.