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NOTICE IS HEREBY GIVEN that the Triunfo Sanitation District Board of Directors will hold a regular meeting on Monday, February 22, 2016, 5:15 p.m. at the Oak Park Library (Film & Lecture Room), 899 N. Kanan Road, Oak Park, California. The business to be transacted is as follows:


The agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Section 54956.5) exists or as otherwise allowed under Section 54954.2(b). An opportunity for members of the public to briefly address the Board on items not on the agenda is provided at the beginning and end of each meeting. Persons wishing to comment on agenda items should complete one of the yellow speaker cards in the Boardroom and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear and concise a manner as possible.

1. Call to Order and Roll Call

2. Pledge of Allegiance

3. Amendments to the Agenda

4. Public Comments – At this time, the public may address the Board on any item not appearing on the agenda which is subject to the jurisdiction of the Board. Persons wishing to address the Board should fill out a comment card and submit it to the Clerk of the Board prior to the meeting. All comments are subject to a five minute time limit. If a significant number of speaker cards are submitted, in the interest of time, the Chair can adjust the speaker time accordingly.

CONSENT ITEMS – (Item 5 only) Matters listed under Consent Items are considered to be routine and are normally approved by one motion. If discussion is requested by a member of the Board on any item, or if a member of the public wishes to comment on an item, that item may be removed from Consent Items for separate action.

5. Approval of Minutes – January 25, 2016

REPORTS – (Items 6 and 7)

6. Report from Standing Subcommittees (oral report)

7. Emergency Water Conservation Update Report (Report) (Waiver Letters)

ACTION ITEMS – (Items 8 through 13)

8. Conduct Public Hearing for Adopting TSD Ordinance No. TSD-93 (Ordinance TSD-93) (Notice of Public Hearing) (VC Star Ad)

a. Conduct a public hearing regarding Ordinance No. TSD-93, Policies and Procedures for Oak Park Water Service:

a) Call to order and open the public hearing
b) Receive staff report and recommendations
c) Report of written communications
d) Public comment
e) Close public hearing
f) Discussion by Board of Directors

b. Conduct the second reading, by title only, of Ordinance No. TSD-93, Policies and Procedures for Oak Park Water Service, and adopt the ordinance.

9. Use of Loan Proceeds from the Automated Meter Read Project for System and Complementary Components

a. Authorize the Director of Finance to issue a purchase order to the Thirkettle Corporation, dba Aqua Metric Sales Company, for the revised amount for software/training/renewal of approximately $17,500; and

b. Direct staff to procure and install the mainline meters and procure the additional hand-held devices for an estimated amount of $40,000.

10. Approval of the Conflict Disclosure and Waiver Form in the Matter of Payment of Legal Fees Related to the Negotiation of a New Site Lease Agreement with American Tower at the Kilburn Water Reservoir (TSD Resolution T16-003) (TSD Conflict Disclosure and Waiver Form)

a. Authorize the Chairman of the Board to sign the Conflict Disclosure and Waiver Form.

11. Budget Request for TSD Website Improvements

a. Approve a budget adjustment in the amount of $15,000; and

b. Authorize the Director of Finance to issue a Purchase Order with the Agency following negotiations for the requested work in an amount not to exceed $15,000; or

c. Provide staff with alternative direction.

12. Water Allotment Status

a. Standing action item to monitor water conservation target status and direct staff accordingly.

13. Hardship Waiver Requests

a. Standing action item to monitor water conservation target status and direct staff accordingly.

INFORMATION ITEMS – (Items 14 through 21)

It is recommended the Board receive and file the Information Items.

14. Investment Report – January 2016 (Report)

15. Disbursements – January 2016

16. Revenue & Expense Report – January 2016

17. Oak Park Water Service Update

18. Water Conservation Report

19. Water Supply Conditions Report

20. TSD Management Report and Auditor’s Communication Letter – June 30, 2015

21. Future Meetings, Seminars and Conferences:
• Joint Powers Authority meeting March 7, 5:00 p.m., Las Virgenes
• TSD Board meeting March 28, 5:15 p.m., Oak Park Library
• AWA-VC: Educational Luncheon February 24, 11:30 a.m.; WaterWise Breakfast March 17, 7:30 a.m.

NEW BUSINESS – (Item 22 through 24)

22. Discussion

a. Board Members
b. District Manager
c. Legal Counsel

23. Future Agenda Items – Calleguas’ defective pipe litigation and impacts to TSD; Potable Water Rate Study; Stop Gap Insurance Coverage; Presentation regarding CSDA Membership.

24. Reports on Outside Meetings/Conferences

ADJOURNMENT: Adjourn to next Regular Meeting to be held Monday, March 28, 2016, 5:15 p.m. at the Oak Park Library.

In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the CA Relay Service TDD line at 1-800-735-2929 or the Clerk of the Board at 805-658-4642. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board at 805-658-4642 or viewed on the website at www.triunfosanitation.com.